Search Pike County Circuit Clerk Records

About the Pike County Circuit Clerk's Office

The Pike County Circuit Clerk is Brenda Denise Robinson. The Circuit Clerk is an elected county official whose office sits inside the main court campus in Magnolia, the county seat. The clerk is the public's first stop for circuit-level court files, marriage licenses, and judgment rolls. The office works alongside the separate Chancery Clerk, but the two handle very different records.

The Circuit Clerk maintains all court records, filings, paper, and accounts for court costs, fees, fines, and assessments for three courts at once: Circuit Court, County Court, and Youth Court. The same office serves as the county voter registrar, assists with elections, summons juries, receives candidate qualifying papers, issues marriage licenses, keeps licenses for doctors and certain professionals, and acts as a passport acceptance agent. That broad role makes it the busiest records counter in the county.

The Circuit Clerk's own county web page lists the office staff, duties, and contact details. The Pike County Circuit Clerk page confirms the address, phone, fax, and the marriage-license rules used at the counter.

The page shown above is the official source for the office address in Magnolia, the published phone and fax numbers, and the marriage-license requirements. Use it to confirm details before mailing a request or driving to the courthouse.

What the Pike County Circuit Clerk Does

The Circuit Clerk does far more than file paperwork. The office is the custodian of court records, the county's voter registrar, and the jury and election point of contact. It also collects and accounts for the money a court case generates, from filing fees to fines and assessments. Knowing the full list of duties helps a resident decide whether the Circuit Clerk, or another office, holds the record they need.

• Keeps civil and criminal trial dockets and full case files for Circuit Court, County Court, and Youth Court.
• Issues marriage licenses and keeps the marriage license index.
• Maintains judgment rolls and records for liens tied to court judgments.
• Serves as county voter registrar and assists with elections and candidate qualifying.
• Summons juries and handles juror questions for the trial courts.
• Keeps licenses for doctors and certain other professionals, and accepts passport applications.

Matters that involve divorce, child custody, adoption, estates, guardianships, conservatorships, or land and property disputes are not Circuit Clerk records. Those belong to the equity court, so a reader who needs them should start with the Pike County Chancery Clerk instead.

Court Records the Pike County Circuit Clerk Keeps

The Circuit Clerk holds records for three trial courts. Circuit Court is the felony and major civil court and hears appeals from lower courts. County Court shares civil and criminal jurisdiction with Justice Court and can take certain noncapital felonies transferred from Circuit Court. Youth Court records also live with the Circuit Clerk, but those files are sealed and generally closed to the public under Mississippi law.

Not every Pike County court record is a Circuit Clerk record. City offenses, city traffic, and municipal ordinance cases are kept by the municipal courts in McComb and Summit. Lower-dollar civil claims, most traffic tickets, DUI matters, and many misdemeanors run through Justice Court. A reader who guesses the wrong office wastes a trip, so it helps to match the case type to the court before requesting a file.

The Mississippi Judiciary explains how each court level fits together statewide. Its Municipal Court overview describes the city-level cases that the Circuit Clerk does not hold.

That state page makes the split clear: municipal misdemeanors, ordinance violations, and city traffic stay at the city court, while felony and major civil files stay with the Circuit Clerk. For the full picture of where each record lives, the county court records overview lays out every court level.

How to Request a Certified Copy

A certified copy is a court copy stamped and signed by the clerk to prove it is a true copy of the official record. Courts, lenders, employers, and government agencies often require a certified copy rather than a plain printout or a screenshot from an online portal. Certified copies of Circuit, County, or marriage records are requested directly from the Circuit Clerk.

1. Identify the case or record. Gather the case number if you have it, along with the party names and the document you need. The Circuit Court case-number example used in Pike is a year-prefix format such as 07-CV-1234.
2. Contact the Circuit Clerk to confirm the file location and the certification fee. Call 601-783-2581 or visit the counter at 200 East Bay Street to verify the record is public and not sealed.
3. Submit your request. You can request in person at the courthouse, by mail to P.O. Drawer 31, or by filing the Pike County Information Request Form when the record is harder to retrieve.
4. Pay the copy and certification fees, then pick up the document or have it mailed to the address you provide on the request.

Pike County Circuit Clerk Records Request Form

When a record is older, sealed in part, not digitized, or simply hard to find online, the Pike County Information Request Form is the universal fallback. It cites Mississippi Code sections 25-61-5 and 25-61-7 and asks the requester for enough detail to locate the file and deliver the copy. The form fields below come straight from the official county form.

Note: The form prints a fee line reading "$5 research fee plus .50 per copy," and an office-use box for the estimated cost.

Common Pike County Circuit Clerk Forms

The county forms page hosts the documents most requested at the Circuit Clerk's counter. Printing and completing a form before you arrive speeds up the visit, especially for a marriage license or a public-record request. The links below point to the official county sources.

• Marriage License Information Sheet - optional pre-fill sheet to bring when applying for a marriage license in person.
• Pike County Information Request Form - the public-record fallback for records that are not easy to retrieve online.
• Pike County forms page - the full list, including the birth certificate request, juror excuse affidavit, and recording fee sheet.

The marriage license sheet asks each party for full name, maiden name if applicable, address, place of birth, date of birth, age, occupation, employer, and parents' names. Bringing it completed lets the clerk process the license without the couple filling out everything at the counter. Both parties must apply in person, and the marriage page details the proof of age and identification rules.

Pike County Circuit Clerk Fees

Fees at the Circuit Clerk's office depend on what you request. A marriage license carries a flat fee due at the time of application. Copy and certified-copy charges follow the county's posted recording fee schedule, and a separate research fee applies when you file the Information Request Form. The table below lists the published amounts.

The marriage license fee is required at the time of application, and Mississippi has no waiting period and no blood test. Copy and certified-copy figures come from the county's posted Mississippi recording fee sheet, so confirm the exact court-file certification cost with the clerk before ordering, since fee schedules can change.

Mail and Online Filings with the Circuit Clerk

The most complete online path for Circuit Court case information in Pike County is the Circuit Court Link, run through Delta Computer Systems. The system carries case information back to 2000 and scanned documents from November 2005 forward. It is not a free public search. A user must create an account and buy a subscription, priced at $30 per month or $330 per year, before viewing records. The portal lets you search by case number, party name in last-first order, styled plaintiff or defendant, filed date, disposition date, docket book and page, or file number.

Mississippi also runs a statewide Mississippi Electronic Courts system at courts.ms.gov for electronic filing and case viewing, though public access can be gated. For readers who only need to confirm a file, ask a copy fee, or order a certified copy, the clerk's phone line and counter are usually faster than a paid subscription. Mail requests go to P.O. Drawer 31, Magnolia, MS 39652, and should include enough detail to identify the record plus your contact and payment information.

State and partner resources also explain the lower courts whose records the Circuit Clerk does not keep. The Mississippi Justice Court Help site describes the case types handled at the Justice Court level.

That resource is useful when a ticket, small civil claim, or misdemeanor belongs to Justice Court rather than the Circuit Clerk. When the record clearly belongs to the trial courts, though, the Circuit Clerk's office in Magnolia remains the official source for certified copies and case files.